The Fujitsu ScanSnap iX500 is a bit over four years old, which means people are starting to wonder if they should still buy one. My answer is yes, although it’s likely Fujitsu will update the iX500 soon. Since the iX500 was released, Fujitsu added wireless scanning, then ScanSnap Cloud, and I have updated this review for 2017, including information about the various ways you can scan with those options.

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The bottom line: the ScanSnap iX500 has gotten better over time, and it remains an excellent value. If you need a document scanner, this is still the one you should get, and it remains at the top of our top picks for scanners. Fujitsu ScanSnap iX500 Price and Features The iX500 is about. There are less expensive desktop scanners that will get the job done, like the and, but the ScanSnap iX500 is substantially better than both, and it has a lot more to offer, feature-wise.

The gets you closer to what this scanner offers, but also closer to its price, at about $380. The iX500 scans 25 double-side pages per minute. It will automatically detect and remove blank pages, although this is conservative and you will probably find plenty of blank pages in your scans. It is also good at detecting when two or more pages get pulled into the scanner at the same time. When this happens, the iX500 will stop to let you separate the pages before it continues. With the ScanSnap Connect app for iOS and Android, you can scan wirelessly to your smartphone or tablet. With ScanSnap Cloud, you can scan directly to almost a dozen cloud services, including Dropbox, Box, OneDrive, Google Drive, Evernote, and more.

6) You will have to scan your chosen finger over the sensor thrice, as prompted on-screen. 7) Upon completion, you will receive a prompt to notify if the exercise has been successful. OmniPass will then request for you to select another finger as a backup. Fi Series Software Downloads page. This page supports the latest version of Internet Explorer 11, Chrome, Firefox, Microsoft Edge, and Safari. If you cannot download a file with your browser, update it to the latest version or use another browser.

ScanSnap Cloud is by far the easiest way to use the iX500 for normal, day-to-day scanning. For longer documents or more complex scanning jobs, you will want to use ScanSnap Connect with your mobile device or ScanSnap Manager with your computer. Hardware and Design As far as scanners go, the iX500’s geometric black form looks pretty nice on a desk. It is unobtrusive without being unattractive. Not that style should be a major concern when scanner shopping. Inside the scanner is a processor that helps speed up image processing and handle processing when the iX500 is not plugged into a computer.

It even handles optical character recognition, which means you’ll spend less time waiting for OCR to finish than you would with other scanners (or older ScanSnaps). Like most document scanners these days, the iX500 has an ultrasonic multi-feed detector. And to reduce the chances you will need it, there is a new Separation Roller setup for paper picking. The feeder is 9″ wide, so it can handle pages that are just a bit wider than standard US letter or A4 paper. On the opposite end of the spectrum, you can scan teeny-tiny receipts, although you might have to move them around to make sure the scanner can tell there is a piece of paper in the feeder. You can also scan thicker documents, like drivers licenses and passports.

Credit cards and drivers licenses go through this scanner just fine. Passports are a tight fit, but you can get them through. If you need to scan anything bigger than that, though, you might need a. One thing the iX500 doesn’t have is an onboard user interface. There is no way to tell it to connect to a new Wi-Fi network. In order to do that, you have to plug it in or use a computer or mobile device to which it is already connected. This isn’t a huge problem.

I can’t imagine many scenarios in which you would have your scanner but not your smartphone, but it’s worth keeping in mind before you take your iX500 to a document inspection. But it’s worth pointing out that if you are comparing the iX500’s feature list to another scanner’s feature list, you are missing the point. The ScanSnap isn’t just a list of features, it is designed to make scanning easy, which is really important if you are going to use it all the time. Bundled Software What really makes the ScanSnap stand out is how easy it is to use. Manufacturers of competing scanners can’t seem to keep themselves from adding buttons, while the ScanSnap has just one. And unlike most of the competition, the ScanSnap Manager scanning utility is simple, friendly, and easy to use.

I think ScanSnap Manager is the most underrated feature of the ScanSnap line of scanners. Fujitsu didn’t just bundle its scanners with PaperPort (which was awful the last time I used it) or hack together an ugly-but-functional scanning utility. Fujitsu put in the time to design the user experience to make ScanSnaps easy to use without sacrificing functionality. And it works really well. It also comes with a copy of Standard to give Windows users the ability to edit PDF documents.

(Mac users won’t need Power PDF because they can already edit PDFs in Preview.) Nuance and Preview are good for basic PDF editing, but many lawyers will want more advanced PDF software that includes features that allow you to and manage Bates stamping. However, Fujitsu also bundles some bloatware with its scanners, including Cardminder Business Card Software, ABBY FineReader Express, and ScanSnap Organizer. Some will object to my categorization of ScanSnap Organizer as bloatware, but you definitely don’t need it. If you cannot organize your documents in your file system, get real document management software. Install ScanSnap Manager, ScanSnap Cloud, and ScanSnap Connect, but skip the rest.

Performance The ScanSnap iX500 is quick, reliable, and and easy to use. Here it is in action. Fujistu ScanSnap ix500 Scanner Review & Demo Review and demo of the Fujitsu ScanSnap ix500 desktop scanner. While it scans at 25ppm, a fairly standard speed, the process of getting a document from scanner to destination feels much faster than other document scanners I have used. That is due, in large part, to the new on-board processor. Using OCR with the iX500 involves noticeably less waiting after the paper has gone through the scanner. The iX500 really raised the bar on mobile scanning when it came out, as well. I had already tried the or, both of which are purpose-built mobile scanners.

But instead of working with the hard-to-set-up Eye-Fi system, Fujitsu built its own apps, and the whole system is much easier to use as a result. You can just grab your phone and scanner and take it with you when you know you’ll need to scan a big job on the road. That goes for scanning to the cloud, as well. Being able to scan without going through a computer is, for me, the iX500’s killer feature. It is inferior to the other “cloud scanner” I have reviewed, the, in only one respect: the Neat has an onboard touchscreen so you can set up your cloud services without ever connecting the scanner to a computer. The iX500, on the other hand, requires a computer to do the initial ScanSnap Cloud setup.

But once it is set up, it works great. I call ScanSnap Cloud a killer feature because it makes it possible to share one scanner without investing in a computer just to sit next to it. For example, I just have an Inbox folder in Dropbox that I share with my team (or family).

Then anyone can dump a pile of pages in the hopper, press the scan button, and go retrieve the documents from Dropbox. It’s what I’ve always wanted to be able to do. In case you’re curious, by the way, here is a (pdf) from the iX500 that I made using the default settings. Who Should Buy a ScanSnap iX500? If you are in the market for a desktop document scanner, the Fujitsu ScanSnap iX500 is the one you should buy. There is really no question about it. There is only one exception to that recommendation: if you know you need TWAIN, you should look for another scanner, like one of those I have mentioned above.

If you don’t know whether or not you need TWAIN, don’t worry about it. I’m pretty confident that you don’t. If you already have a document scanner and are wondering if you ought to upgrade, I think it depends. My guess is we will see a new ScanSnap desktop scanner within the next 1–2 years.

It will probably be a little faster, but the only feature I can imagine making me feel like my current iX500 is out of date would be a touchscreen for connecting to Wi-Fi and your cloud services without using another device. Scanners aren’t iPads, and you aren’t likely to feel like your iX500 is sad and out of date when Fujitsu finally releases a successor. Summary The Fujitsu ScanSnap iX500 desktop scanner, now a few years old, remains worth buying whether or not Fujitsu has an update in the works. Rating: 5 (out of 5) Fujitsu ScanSnap ix500, reviewed by Sam Glover on March 9, 2017.

The iX500 came out in 2013, when the S1500 was about four years old. Before that, the S500 was out for about three years (a minor update, the S510, came in between).

Note: ScanSnaps, including the iX500 I am using now, used to ship with a copy of Adobe Acrobat. This is no longer the case. I know its not possible to scan directly to your computer via wi-fi and it can only do it to your tablet/phone etc but once on the tablet/phone then what? How do you get it onto your computer? Do you have to email manually sync? Or from the tablet can it upload to Google drive or evernote or skydrive automatically?

If so then it would appear on your computer the next time you turn it on wouldn’t it? So it would de-facto scan to your computer just through the intermediary of your tablet - cloud service sync to your computer. Can you confirm this is possible? I have my finger on the purchase button, but i really want to easily get my scans onto my computer. It’s probably worth mentioning that, contrary to what the review states, Adobe Acrobat is definitely not needed for a paperless office on the Mac. I would go further and says that it would not be really useful. The reason is that the PDF file format is native to MacOS X: you can produce one from any application that can print, and you can read and annotate one with the built-in preview application.

If you need more sophisticated PDF processing, there are a number of 3rd party inexpensive apps that are very powerful. For example I scripted (with Applescript) a very powerful solution that opened and scanned through a 28000-page PDF document, and split it in smaller 3 to 8 page subdocuments depending on page content. I tried to open the original PDF document in Adobe Acrobat: it crashed (perhaps because it was too big). I did that with PDF Clerk Pro by Sintraworks. Not to mention that Sintraworks was very responsive in their support, even fixing a bug I found in short order. At this point in time, my paperless office is PDF-based and Adobe-free.

No issue at all. Please excuse the ignorance because I’m a first time desktop scanner shopper and have never been accused of being a deep thinker when it comes to IT stuff. I’ve checked the manufacturer’s site and don’t see an answer to this question. I already have a scanner of sorts (HP Officejet PRO 8600. The HP is an “All-In-One”) that does decently with small scan jobs. It’s slow (2.25 ppm or so) and doesn’t do what I need for large documents. In the past I have handled most large document production needs the old fashioned way (copies).

I want to start scanning medicals that sometimes run 100 or 200 pages (I have a PI practice) for demands and RPD responses so I can transmit them on CDs/DVDs/flash drives, via the cloud or something. My question – how does this machine do at large jobs? I see the ADF holds 50 pages. Is it easy to tell the machine you are not “done” after it pulls the first 50 pages through?

I ask because on my current machine if my document exceeds the size of the ADF holder I have trouble getting it to accept more pages as being part of the same pdf. (This may be due to my limitations, not those of the machine).

Regardless, I’d like a machine that is faster and it looks like what you are recommending is roughly 10x faster than what I’ve got. Thanks very much. After all the reviews, the TWAIN element of Brother ADS 2000 lured me in.

I picked one up on Saturday (Microcenter), tried for over 3 hours to get it to scan two pages without gumming up, it sounded like a mack truck on a dirt road and I took it back on Sunday. Bought the ScanSnap iX500, and 15 minutes later, in silent swishing, put a whole month of bills through, all different sized and thicknesses. Like a dream, downloaded to the exact file folder, and I am a happy camper. My law office, here i come!!! I would recommend that you zoom past go and get the ScanSnap and not mess around with other brands.

We run 3 websites. The start of the day we print 100’s of papers each one a customers order. A person in the ware house pulls the order and packs it. We then take that paper and file it away. If a customer says he or she is missing something the first thing we do is look for the order the warehouse person used to pull it. This can be very time consuming if it was a month ago we would need to look in 100’s of papers. Can this item take each one of those papers and store the pull and pack list in each area and then can i look up each paper by the invoice number?

I have had this scanner for about 3 or 4 months now & it’s not working!! It worked one day & then the next day I tried to turn it on & the blue light came on but nothing happened!! So I left it alone & the next day I tried it again & it started to scan about half-way through everything I was scanning it stopped & the wheels on the inside just kept turning for 2 or 3 minutes by themselves!! & now it has stopped working altogether!! Very stressful cause now I don’t know what’s wrong with it or how to fix it WITHOUT having to take it to someone & pay more money!!

Can anyone help?? I just got the Neat Scanner recently, not because it was the “best” or the “fastest” scanner, but because when you scan receipts it recognizes the vendor, the tax amount, and the total amount, and then allows you to assign expense categories, and then, it can even push this data to QuickBooks or email it as an expense report. Does the ScanSnap software do anything like this, or is this functionality exclusive to Neat?

Of course, the Neat scanner really fails because it can ONLY work with the Neat Desk software, and does not present itself to Windows as an installed device. Yes, it actually works pretty well. In QB, in order for things to work optimally, you need to have both sides of the transaction, the bill and the payment. While you can enter the matching side of the transaction against the downloaded transaction, it can be more error prone, and does not provide as good of reporting for expenses. For the expense report, I sometimes use a customers’ credit card to make purchases for them, and Neat creates an Excel document with the numbers of the first sheet, and the images on the next sheet This makes me a hero with the customers bookkeeper, and now she wants Neat for herself, but I wanted to make sure there isn’t something better out there.

Based very much upon this review and the many helpful comments, I this week purchased the unit, and immediately scanned in a couple of piles of business cards that have been sitting in the corner And for which I had previously used CardScan and which I basically abandoned after the company no longer maintained a web-based integration capability. ScanSnap is exceptionally fast and it’s an absolute joy to be able to control it from my iPhone. Unlike the majority of document fed scanners (which tend to periodically destroying documents as they passed through the feeding mechanism, ScanSnap provides a feed through that only “very occasionally” catch a document. This seems to only occur when the paper guides are set properly. A couple of functions didn’t operate as smoothly as I had anticipated, but problem was soon solved by going to the Fujitsu site and downloading the most current version of the varied software applications. This is my first scanner after doing the research.

I was very disappointed in the lack of directions so I’ve been scouring the internet trying to find help since I’m brand new to all this cloud stuff and other software. I have the ix500 and it’s super fast! Can you recommend where to save business cards to that would be accessible from both laptop and iphone/ipad? Also, I’m trying to manipulate data and having a hard time is there a “help” desk at the company I could call and talk to someone?

I don’t really know what some of the software is for, why it’s included or how to use it:-( I SO want to get organized but I’m having a hard time getting started. What is Magic Desktop used for? Do I really need it? Thank you so much for all your help in advance a direct line would be nice! I just learned that the iX500’s operating parameters are not ideal for a Minnesota basement office in January. The official parameters are apparently 41–95ºF, and 20–80% humidity.

My iX500 sits about 1 foot from a concrete block wall that is probably hovering near freezing. I sit in front of a space heater, but it doesn’t warm up much of the rest of the room. And there’s no way the humidity is above 20%.

The iX500’s paper-picking rolls are just spinning on the paper. Even with help, they will barely pull anything through. This is not really a knock on the ScanSnap. I doubt its operating temperature is much different than any other scanner.

But since we’ve got at least another week of sub-zero temperature in the forecast, it looks like I’ll need to bring my scanner upstairs if I want to scan anything this week. Don, that makes sense, but my bank account will not have itemized receipt information for an audit, right? So, I’ve noticed that “Outright” imports transactions as they appear in my bank account, and then allows me to attach a receipt image. After doing a little more research, seems like scanning the receipts, uploading to a service such as Shoebox, then connecting your software, in my case, Outright to shoebox to attach those receipt images.

Has become the standard for small business. Am I missing something? After all, I am new at all of this. Thanks in advance! Yes, it is useful for home organization. And you can use it to scan photos, although if you’re looking for high-quality scans, get a good flatbed scanner, not a sheet-fed document scanner.

You cannot edit scanned documents. The scan just creates an image. This is true for all scanners. However, the software that comes with the ScanSnap will let you recognize the text and turn the document into MS Office documents. Sometimes, this works really well. Other times, not so much, but it is the closest thing there is to scanning a document for editing. Sam thanks for a tremendously effective and passionate review!

But I differ with you on some of your points For a decade I’ve been a ScanSnap’ster but to be fair I feel NR offers better recognition software over my 1500n. BUTthe Fujitsu shows its incredible value when it comes to the overall workflow and speed per scan. F SS crushes NR HANDS DOWN! My only regret is I did not wait 4 more months when this hip new ix1500 came out – OUCH! Sam.a question for you Is there a.true distinction between the ix1500 and the newer EVERNOTE Edition? I am a big.time Evernote user and was wondering if you thought if this is simply a marketing badge, or a model with an extra advantage for us Evernote users? Thank you Tony.

One more odd question – I am in need of a scanner that can scan checks. Specifically, I need the check number, name of the check writer, and the check amount to be scanned into an excel sheet with corresponding columns. Its for a non-profit organization during fundraising campaigns. The check information is recorded for tax statement purposes, then mail merged into letters. Nothing real high tech, but the recording of the information via a scanner would cut down on entry errors and time. Will this or any other scanner do what I need?

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Don’t know if this discussion is still active or monitored. I may buy a ScanSnap ix500 for personal use.

It’s not clear to me how flexible ScanSnap is with regard to available resolutions and color, B&W, and grayscale modes. My current Brother AIO scanner lets me independently set resolution — I use 300 or 600 dpi — and color depth — B&W, Gray (Error Diffusion), True Gray, 256 color, or 24-bit color. I don’t use “Gray (Error Diffusion)”, but the other options are all useful. I’m not sure what “True Gray” means, but it might be the same as the 256-level grayscale option I see described in the manuals for higher-end Fujitsu scanners.

When I use True Gray on my Brother scanner, scanned images (from either color or grayscale hardcopy documents) are rendered as high-quality, subtly gradated grayscale images. I can’t find clear specs for equivalent ix500 options.

Does the ix500 offer the same resolution and color depth flexibility I have on my Brother scanner? Thanks for responding, and for your valuable ScanSnap discussion here. I’m sure you’re correct that 256 grays is plenty. I’m scanning documents, not photos. What I’m trying to verify is whether the ix500 can actually produce PDF files with 256 grays.

I’m also curious whether the ix500 would allow me to choose from 256 colors and 24-bit color when I’m scanning a color document. These details are unclear in the user manuals and spec sheets.

For example, the ix500 Advanced Operation Guide that I recently downloaded has (on p. 67) an illustration of a ScanSnap Scanning menu that includes drop-down selection lists for “Image quality” and “Color mode”.

But it does not show or describe what’s inside these drop-down lists. The illustration shows only the currently selected modes — “Automatic resolution” and “Auto color detection”. I’d like to know more about what nondefault selections are available, especially for color, B&W, and grayscale modes. My question might not be clear because it’s so simple it’s kind of hard to believe it needs to be asked. I’m looking for specs that I think should be included in the ix500 user manuals and other product literature but are either missing or are hidden somewhere I can’t find them.

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The question is: what’s the color resolution (“depth”) of the ix500, and what’s the grayscale resolution (“depth”)? I’m guessing the color resolution is 24-bit (16 million colors) and the grayscale resolution is 8-bit (256 levels). It would also be useful to know if I can select a lower color resolution of 256 colors instead of 16 million for some scans if I want to. I don’t think there’s anything special about my Brother AIO scanner, but I also don’t assume the Fujitsu ix500 has identical specs for color and grayscale resolution. Or are these specs so consistent between scanner brands and models that I don’t even need to ask?

I’m a little annoyed that Fujitsu documentation doesn’t provide these specs in an obvious place, but I appreciate your help and patience. Hi, I have tons of papers that need to be organized (including some long legal docs). I also have to organize all my personal files (20 plus years). I am not familiar with Evernote. What is the easiest way to go about this? Also, I assume using a MAC or PC is a matter of preference. Is it necessary to get a desktop or will a laptop suffice if I save elsewhere?

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Besides backing up on a hard drive, what is the best third-party source (Google Docs, iCloud, etc)? I will pay for a source that is reliable and easy to use for the IT/organizationally challenged. Many thanks in advance.

It doesn't appear that Fujitsu provides any support for Mac OS X, including drivers, based on what I'm seeing on their website. I also checked 's website and although they provide drivers for some models, yours is not among those listed.I too need a driver for my Fujitsu 4220C2. I have found a developer site SANE and my scanner is listed here: As there are no downloads I have joined the 'forum' but it is an e-mail only forum. I was sent the following link by a developer?: but rather unhelpfully he tells me '.it's an older version of sane. There have been many updates to the fujitsu driver since that time. I'm a little out of my depth here as I understand it is possible to damage a scanner without a compatible driver.

Any ideas would be most welcome.